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Are you a small business owner using QuickBooks to manage your payroll? Have you ever found yourself in need of running an unscheduled payroll for unexpected circumstances or special situations? If so, you've come to the right place! In this blog post, we will guide you through the process of setting up and running unscheduled payroll in both QuickBooks Desktop and QuickBooks Online. Whether it's giving bonuses to your hardworking employees or processing off-cycle payments, we have got you covered. So let's dive in and discover how to efficiently handle unscheduled payroll tasks with ease!

What is Unscheduled Payroll?

Unscheduled Payroll QuickBooks is a term commonly used in the world of accounting and payroll management. Simply put, it refers to running payroll outside of your regular pay schedule. This could be necessary for a variety of reasons, such as paying bonuses or commissions, making adjustment to employee salaries or deductions, or handling one-time payments.

One key benefit of unscheduled payroll is its flexibility. It allows you to make changes on the fly without having to wait for the next scheduled pay run. This can be particularly useful when you need to address urgent financial matters or accommodate unexpected events.

In QuickBooks Desktop, setting up unscheduled payroll is quite straightforward. You can access it through the "Employees" menu and select "Pay Employees." From there, you have the option to choose "Scheduled Payroll" or "Unscheduled Payroll." By selecting the latter, you'll be able to manually enter employee hours and wages for that specific payroll period.

QuickBooks Online offers similar functionality for unscheduled payroll setups. Navigate to the "Payroll" tab and click on "Run Payroll." On this screen, you'll see an option called "Create another check." By selecting this option instead of using a predefined pay schedule, you can customize each pay check individually.

When running unscheduled payroll in either QuickBooks Desktop or Online, it's important to keep certain things in mind. Double-check all entered information before finalizing any payments – accuracy is crucial when dealing with employees' earnings. Additionally, ensure that all applicable taxes and deductions are accounted for correctly.

In conclusion (as per instructions), understanding how to set up unscheduled payroll in both QuickBooks Desktop and Online gives businesses greater control over their payment processes. Whether it's adjusting wages outside of normal cycles or accommodating special circumstances like bonuses or commissions - being able to run unscheduled payrolls efficiently contributes towards smoother operations overall.

How to Set Up Unscheduled Payroll in QuickBooks Desktop?

Setting up unscheduled payroll in QuickBooks Desktop is a simple process that allows you to pay employees outside of your regular payroll schedule. Here's how you can do it:

1. Open QuickBooks and go to the Employees menu.
2. Select Pay Employees, then click on Unscheduled Payroll.
3. Choose the employees you want to include in this unscheduled run by selecting their names from the list.
4. Enter the necessary information for each employee, such as hours worked or salary amount.
5. Review the summary screen to ensure all details are correct before proceeding.

Once you're satisfied with everything, click on Create Paychecks to generate the paychecks for your selected employees.

It's important to note that when running an unscheduled payroll, it won't affect any future or past scheduled payrolls. This means that if an employee receives a raise or bonus during an unscheduled run, it won't carry over into future payments unless manually adjusted.

By following these steps, you'll be able to set up and process unscheduled payroll runs in QuickBooks Desktop without any hassle!

How to Set Up Unscheduled Payroll in QuickBooks Online?

Setting up unscheduled payroll in QuickBooks Online is a simple and straightforward process that can save you time and effort. Follow these steps to ensure smooth setup:

1. Log in to your QuickBooks Online account and navigate to the Payroll menu.
2. Select Employees, then choose Run Payroll.
3. On the Run Payroll page, click on Add Employees if you need to add any new employees to the payroll.
4. Next, review the list of employees who are ready for payment and make any necessary changes or updates.
5. Once you have verified all employee information, select Continue to proceed with running unscheduled payroll.

It's important to double-check everything before finalizing payroll processing as it directly impacts your employees' compensation and tax responsibilities.

Remember that setting up unscheduled payroll might require additional adjustments depending on specific factors such as overtime pay, sick leave accruals, or bonuses.

By following these steps carefully, you'll be able to set up unscheduled payroll in QuickBooks Online efficiently while ensuring accuracy in managing your employees' payments!

Things to Keep in Mind When Running Unscheduled Payroll

Running unscheduled payroll in QuickBooks can be a convenient and efficient way to process payments for your employees. However, there are a few important things to keep in mind when using this feature.

It's crucial to double-check all the information you enter before running unscheduled payroll. Any errors or omissions could lead to incorrect pay calculations or missing data.

Make sure you have the most up-to-date tax tables installed in your QuickBooks software. This ensures that all withholdings and deductions are calculated accurately according to current tax laws.

Remember to review any changes in employee pay rates or hours worked before processing unscheduled payroll. It's essential to verify that these adjustments are correct and reflect any recent changes made by employees or management.

Additionally, if you need to make any corrections after running unscheduled payroll, it's important to do so promptly. Delaying corrections can result in discrepancies on employee records and potentially cause issues during tax reporting.

Always keep track of your payroll reports and records for future reference. These documents serve as valuable documentation for audits and provide an accurate record of payments made.

By keeping these key points in mind when running unscheduled payroll in QuickBooks, you can ensure accuracy and efficiency throughout the process while avoiding potential complications down the line.


Running unscheduled payroll in QuickBooks Desktop and Online can be a useful tool for businesses that need to process pay checks outside of their regular payroll schedule. Whether you're paying bonuses, making adjustment, or handling any other unexpected payment situations, the flexibility of unscheduled payroll allows you to easily accommodate these needs.

By following the steps outlined above, you can effectively set up and run unscheduled payroll in both QuickBooks Desktop and QuickBooks Online. Remember to double-check your entries, review reports for accuracy, and ensure compliance with all relevant tax laws.

Unscheduled payroll provides convenience and efficiency in managing unplanned payments while still maintaining control over your company's finances. With QuickBooks as your trusted accounting software, you can confidently handle any unexpected payroll situation that arises.

So don't let unforeseen circumstances derail your financial operations! Take advantage of the power of unscheduled payroll in QuickBooks Desktop or Online today and stay one step ahead when it comes to managing your business's finances.